Strategies for Better Print Management

Within many organizations the management of the printer fleet is decentralized with no clear ownership of the entire print environment. Ad hoc procurement of devices, consumables and repair services by multiple departments from multiple vendors result in dozens, if not hundreds of devices, model number, toner cartridges, drivers, contracts, invoices and their related processing costs.

The result is a print environment riddled with mysterious and hidden costs, thus making it very difficult for management to identify where and how they can reduce costs and better match devices to end user needs.

The good news is that there is a huge opportunity to gain a clear understanding of device population, volumes and costs and move to reduce costs, simplify administration and proactively manage the print environment via a managed program.

MANAGED PRINT SERVICES

• Inclusive Cost-Per-Page Program
• Print Device Acquisition
• Supplies Replenishment
• Device Management Software
• Help Desk Support
• Green Initiative Implementation / Support

 

 

Measure & Assess	Design & Finalize	Optimize & Implement	Manage & Monitor
Map current Device population and volumes Reveal total print costs Identify pain points relating to vendor administration, contract and invoices, consumable management and repair services.	Create MPS plan to match company objectives. Recommendations include: TCO Strategy Document Security Document Workflow Output Load Leveling Business Process Optimization Green Initiatives	Initiate device monitoring Establish onsite consumable Inventory levels Provide onsite service and help desk support Recycle toner cartridges in an eco-friendly manner Installing any new devices and drivers	Optimize your fleet development Identify further opportunities to reduce costs and improve efficiencies in the environment Monitor networked device status, toner levels, service warnings and help desk notification Deliver periodic report summarizing fleet usage, performance metric and ROI Recommend adjustments for end user printing behaviors.